Choosing the right event management company is the first step for anyone who not only wants their event to be remembered and have the desired effect, but to make sure that no major incident or disruption ruins it. Unfortunately, finding a great event planning team isn’t always easy, especially with the thousands of different services out there.
If you want to find the best team for your event, here are a few tips you should follow.
Understand Your Needs.
The first thing you should do is assess your needs. Make a short list of things you expect from the events company. You don’t need to describe your event in detail, just tell them what type of event it is and who it’s targeted for. Also check into what type of event they’re usually associated with to see if they’re compatible. A team that is specialized in fundraisers or concerts might not be as qualified to host a gala or a corporate event, so be aware of that.
If you have already picked a venue or have one in mind, you should know whether the event management company has any experience working in this type of environment. Hosting an event in a conference hall, office or outdoors is completely different as far as logistics go, so don’t assume that any event management company will do.
What Services do They Offer?
Try to find out how much you’ll have to do on your own and what they will handle. Can they help you book venues? If you were thinking of setting up a tent or any type of temporary structure for an outside event, can they find special deals for you? Will they handle things like audio visual services, catering, accommodation, staffing, transportation, or even help you find speakers? Going through an expert event production company such as iDEKO will give you peace of mind knowing that things like permits, budgeting, marketing and logistics are all taken care of. These are the kinds of things that will help you to pull off your event without a hitch.
Who Exactly Will I be Working With?
During your first meeting with the company, make sure that you know exactly who you will be working with during the event if it’s not the person you’re talking to. As professional as the company may be, people don’t always mesh together. If you feel like there’s friction between the two of you from the onset, then it could be a sign of things to come. You should also try to find out if there will be a team working on your project or just one person. And find out who will be the backup in case the manager can’t be present on the day of the event.
Ask them if there’s a specific number of meetings you can take before the event. And also find out exactly what type of workers they deal with. Do they work with temporary workers? Or do they work with independent contractors and full-time employees? This is the kind of thing you want to know to make sure that you get consistent service. A good event management company should give you access to a reliable manager that will keep you posted throughout the event and be on hand if you have any issues.
Finding a good event management company is essential if you want to host the best event possible. Make sure that you follow these few tips if you want to find someone who’ll be able to materialize your vision.
