by Lewis Robinson
What exactly is time management? A general definition that is common to all is that time management entails being able to plan a daily cycle which consists of a twenty-four period. Although one can understand what time management means and that it should be an important factor in everyday life but not everyone utilizes the elements of managing time. Every minute wasted is precious which also includes the time used to rest or sleep . This realization is the first step in being effective in the way one leads their lifestyle and work.
Poor time management may lead to doing irrelevant things only to realize that the whole day is wasted.
It is a common occurrence, which has been seen by many people. When it becomes a habit, it is necessary for one to look for intervention or help from good time managers. There are deliberate measures in place seeking to assist those with poor time management skills. The measures include:
Prioritize Activities of the Day.
It is advisable that one should start their day with the major tasks. The habit enables one to accomplish the most crucial activities first. According to Mackenzie, good time management involves being able to differentiate between what is urgent and, what is more, important. The setting of priorities is a very crucial strategy in attaining a successful market penetration for any business company.
Tasks that matter least should be at the mercy of those huge tasks, which demand maximum attention as explained by Pareto principle that 20 percent of your activities will account for 80 percent of the value of your activities. For example, in a situation where one has five projects to accomplish only two of these projects will contribute to the greatest value of the whole project. There is no sufficient time to do everything in the world, but there will always be time to do the most important tasks.
Multi-Tasking is No Strategy.
Humans are not efficient at multi-tasking. Handling tasks one at a time giving each the maximum attention it needs an organization achieve market entry. One of the principles of personal organization states that one should not embark on more than one project at a time. According to studies on time management, multitasking does not assist in saving time, one ends up moving from one task to another ending up losing productivity.
Avoid Procrastination.
Managers find it easy procrastinating on difficult and more involving jobs. Such tasks require one to act upon them without carrying them forward. There are a number tips one can use to avoid the habit of procrastination. Difficult and challenging tasks could be broken down into smaller tasks that require less time and commitment. One can also use a reward system for completion of each of the small task. It is the crucial tasks that should be handled with a sense of urgency, for their outstanding contribution in the market.
Delegation of Duties.
A lot of activities could be involved in achieving the marketing success of your product. Handling of many tasks by one individual is unwise and could lead to frustrations and underperformance on their side. A successful market entry requires strategies such as the increment of your products shares in the market, which can be achieved through competitive pricing strategy, advertising, and sales promotion. Also, securing the dominance of growth markets involves approach such as identifying target group in the market for your product. Other strategies include driving out competitors in the market and increasing the current usage of your products in the market. It is hectic for all the tasks to be done by one individual, but delegation helps in saving time.
Utilize Planning Tools.
Some personal planning tools are available that can be used to improve productivity; they include pocket diaries, wall charts, calendars and index cards. One needs to find a proper planning tool that works for them efficiently and consistently use them to accomplish tasks while observing proper time management.
Effective time management is a crucial tool to attain high productivity in an organization, and this helps them greatly to control their finance records and improve o their product sales in the market. Proper time management improves staff productivity and enables staff to perform tasks at their highest skill level, which helps guide the organization towards achieving its primary goals.
Lewis Robinson is a business consultant specializing in social media marketing, CRM, and sales. He’s begun multiple corporations and currently freelances as a writer and business consultant.
